Info session New Lecturers December 1st, 2014 Mezelf voorstellen, eventueel ook Inge en anderen indien dit nog niet gebeurd is. Bedoeling van infosessie. Zicht geven op regelgeving en administratieve processen.

Administrative issues Responsibilities : Faculty FPOC POC Lecturer ECTS-index Quality Control Website Organisation Toledo Waar kan het facultair huishoudelijk reglement vinden: link tonen op website (eventueel bij andere links tonen) Waarvoor is de faculteit bevoegd op gebied van onderwijs? Nog zaken na te kijken op het facultaire huishoudelijk reglement. De faculteit organiseert zich om dit toe te laten.

Responsibilities Faculty Faculty Internal Regulations. http://wet.kuleuven.be/reglement/index.html The Faculty of Science is responsible for all matters concerning education, based on knowledge driven research and contributes to the societal debate on contemporary science themes. Waar kan het facultair huishoudelijk reglement vinden: link tonen op website (eventueel bij andere links tonen) Waarvoor is de faculteit bevoegd op gebied van onderwijs? Nog zaken na te kijken op het facultaire huishoudelijk reglement. De faculteit organiseert zich om dit toe te laten.

Responsibilities concerning education the programmes on offer; drawing up the programmes ; organising and evaluating the teaching; offering and evaluating study councelling; organising and controlling the exams; evaluating the exam system; Student matters concerning education; defining the courses that become vacant.

Responsibilities FPOC Members: The Vice Dean (chairman), the Dean, the Programme directors of the programmes Biology, Biochemistry&biotechnology, Chemistry, Physics, Geography, Geology, Informatics, Mathematics; 2 programme directors of the programmes in Kortrijk, 2 representatives of AAP/BAP, 7 student representatives The chairman of the Group Science & Technology Kulak, the academic coordinator tutorial services and educational support, the administrative director, the advisor Quality control and the advisor Educational matters are also present. Invited: Programme directors of the programmes Statistics, Tourism, Space Studies, Medical Radiation Physics, Astronomy, Biophysics, the teacher programme and the PhD courses. Responsabilities: The daily management concerning Educational and Student related matters. Faculteit wordt bestuurd door de faculteitsraad, faculteitsbestuur. Wie of wat is fpoc?

Responsibilities POC Every programme has a Programme Committee (POC). This is an advisory organ to the faculty. Members: Some ZAP-members; the programme director, members of AAP/BAP, students, ZAP member of another department, one alumnus. The study track advisor is also present. The total amount of members can be looked up in the Internal Regulations of the Faculty. Responsibilities: The educational committee draws up the Educational Reference Framework of the programme, the programme and the didactic design and submits it for approval to the Faculty Educational Committee (FPOC).

Responsibilities Lecturer For the course the lecturer teaches, the lecturer defines in consultation with the POC: the aims the required previous knowledge the study material the activities(ola) the content the evaluation Complete all of the above in the ECTS-index Proposes changes to the programme director/POC Inhoudelijk aspect wordt gedetailleerder besproken door Inge

ECTS-index G0G32A: Ethology and Behavioural Ecology content of the course in the programme guide Important means of communication to student Legal element in case of a dispute Available in KULoket Structure of the course: Course (opo) – course activity (ola) – evaluation form (eva) G0G32A: Ethology and Behavioural Ecology IMPORTANT: It is very important to give detailed information about the evaluation. Information about (partial) points, form of the exam, papers required, possibility to resit, ….

ECTS-index Who can make changes: Support service Campus Management (via Faculty): General, lecturers/didactical team, prerequisites, …. Lecturer: Aims, previous knowledge, category, content, study material, evaluation Approval: Programme Director or FPOC Zorgen dat de toepassing open staat om te tonen aan docenten hoe ze dit moeten doen.

ECTS-index Categories: 1. Lectures/exercises (colleges) 2. Practical session (practicum) 3. Assignment(opdrachten) 4. Bachelor thesis (bachelorproef) 5. Master thesis (masterproef) 6. Excursion (excursie) 7. Assignment (opdracht) Nieuw vanaf dit academiejaar!!!! Indien 2 vormen, dan kiezen welke het belangrijkste is.

ECTS-index Deadlines: Mid December July 15 Beginning September Changes in the programme or course : submit to FPOC via POC : ( change of semester, change of title, change of credits, …) Change of evaluation form for the following academic year: July 15 (online programme guide is available for public) Beginning September opening ISP (individual Study programme)

Quality Control Programme (under revision): POC i.c.w. educational support team and/or DOK Half time audit (4 year after visitation) Visitation (8 year) => Review of the institute Course: FPOC POC i.c.w educational support team /DOK Request of the lecturer Online student Survey

Website http://.wet.kuleuven.be Website tonen Verschillende doelgroepen

Website Booking of a class room Only for programmes of the faculty of Science Enkel voor studierichtingen van fwet. Andere richtingen aanvragen via verantwoordelijke faculteit.

Website Regulations concerning Education and Organisation Onderwijs- en examenreglement en de facultaire aanvullingen NL Regulations concerning Education and Evaluation E Reglement van de masterproef Regulation concerning Master Thesis Doctoraatsreglementen via Arenberg Doctoral School Regulations concerning PhD via Arenberg Doctoral School Een demonstratie van OER geven + opzoekmogelijkheden tonen

Website Upload of results of the exams Results are uploaded in an excel file Via kuloket: docent/lecturer – studentenevaluatie /student evaluation– mijn beoordeling/my assesment https://wet.kuleuven.be/intranet/docenten/examensysteem.html Print screens https://icts.kuleuven.be/docs/at/cm/es/a/docent/handleiding/mb Website snel bekijken en bespreken

Organisation Schedule The schedules are drawn at the student administration of the Faculty. The schedules for the programmes are based on the model tracks https://wet.kuleuven.be/apps/modeltraject/ As a starting point the administration takes the schedules from the year before. That schedule is adapted to the requested changes for the new academic year. All questions and remarks can be addressed to: mady.vleminckx@wet.kuleuven.be

Organisation Evaluation Schedule The evaluation schedules for January 2015 and June 2015 have been drawn up in the spring of 2014. Students know or choose their evaluation moment when they choose a course in their ISP. Consequences for the lecturer: Evaluation schedule is available beginning of the academic year. Last Minute changes are very difficult. Lecturer has to provide a replacement if he/she is unavailable.

Toledo The virtual learning environment of the K.U.Leuven Means of communication between lecturer and students Organised at the level of OLA Make course available every year Place documents/course material at the disposal of the students Possibility of a discussion platform Upload of papers and assignments Send notifications to students Problems? Bavo Meuwis of Ine Esters Customization – properties - set availability

Questions? Thank you for your attention!