aanbevolen administratieve opzet voor Rotary Clubs

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1 aanbevolen administratieve opzet voor Rotary Clubs
Club Leadership Plan aanbevolen administratieve opzet voor Rotary Clubs At its Nov 2004 meeting, the RI Board of Directors approved the Club Leadership Plan as the recommended administrative structure for Rotary clubs. Rotary clubs have the option of implementing the plan at any time. It is not mandatory As the Club Leadership Plan was developed, there was a focus on the following facts: Rotarians are volunteers and often very busy people Rotary club leadership changes annually; and Effective clubs need operating procedures that support continuity given the first two facts

2 Doel Het doel van het CLP is om Rotary te versterken op clubniveau door het opzetten van een administratief kader voor een “effectieve club” The Club Leadership Plan is vital to the stability growth, and success of Rotary during our second century of service. The Club Leadership Plan is based on the practices of successful Rotary clubs. Its purpose is to strengthen Rotary at the club level by providing the administrative framework of en effective club.

3 Four Avenues of Service
Een effectieve club Behoudt en breidt het leden-aantal uit. Zet succesvolle Service Projecten op Ondersteunt The Rotary Foundation Zorgt voor “Leaders Beyond the Club Level” An effective Rotary club - Sustains and/or increases its membership base - Implements successful projects that address the needs of its community and communities in other countries - Supports The Rotary Foundation through program participation and financial contributions - Develops leaders capable of serving in Rotary beyond the club level Club Leadership Plan Four Avenues of Service

4 Onderdelen Uitbreiding van het District Leadership Plan tot op club-niveau Voorziet in een stappenplan, benodigd voor de implementatie van het plan Zorgt voor continuiteit en consensus bij leiders Vereenvoudigt de lijst van club commissies, ondersteunt door de districts-structuur Conform het nieuwe, aanbevolen Rotary Club HR Op ieder gewenst moment in te voeren · The Club Leadership Plan is an extension of the District Leadership Plan to the club level. · The Club Leadership Plan provides a list of the steps clubs should take to implement the plan. · The Club Leadership Plan fosters continuity and consensus among leaders for goal setting (long-term and annual) and project management. · The Club Leadership Plan includes a simplified list of standing club committees that are supported by corresponding district committees. · The Club Leadership Plan is supported by the revised Recommended Rotary Club Bylaws that were approved by the RI Board in Nov 04 · Clubs have the option of implementing the Club Leadership Plan at any time. (NOTE: It is not mandatory. All clubs should consider it. The Club Leadership Plan is particularly recommended for new or struggling clubs. )

5 Implementatie onderdelen
Ontwikkel een lange-termijn, dat aansluit bij alle onderdelen van een effectieve club. Benoem jaarlijkse doelen, gebruik makend van Planning Guide for Effective Rotary Clubs, e.e.a. conform het lange-termijn plan. Organiseer club vergaderingen, waarbij leden betrokken worden bij de planning en houd hen geïnformeerd over Rotary. Clubs wishing to implement the The Club Leadership Plan should follow these implementation steps: Develop a long-range plan that addresses the elements of an effective club. Set annual goals using the Planning Guide for Effective Rotary Clubs in harmony with the long-range plan. Conduct club assemblies that involve members in planning and to keep them informed about Rotary.

6 Implementatie onderdelen (2)
Zorg voor goede communicatie tussen de voorzitter, bestuur, commissie-voorzitters, leden, gouverneur, adg en district commissies. Zorg voor continuiteit in leiderschap, inclusief het idee van bestuurs-overdracht, zodat de ontwikkeling van toekomstige leiders verzekerd is. Ensure clear communication between the club president, board, committee chairs, club members, district governor, assistant governors, and district committees. Provide for continuity in leadership, including the concept of succession planning to ensure development of future leaders.

7 Implementatie onderdelen (3)
Werk het HR bij tbv de club-commissie structuur en rol en verantwoordelijkheid van de club-leiders. Zorg voor kansen om de fellowship tussen de leden onderling te vergroten. Zorg er voor, dat ieder lid actief is in een club-project of -functie. Adopt the Recommended Rotary Club Bylaws and amend them to fit your club as necessary. Provide opportunities to increase fellowship among members of the club. Ensure that every member is active in a club project or function.

8 Implementatie onderdelen (3)
Zorg er voor dat Club leiders district training meetings bezoeken Informatie consistent is en ook beschikbaar voor nieuwe leden Develop a comprehensive training plan that ensures Club leaders attend district training meetings Orientation is consistently and regularly provided for new members Ongoing educational opportunities are available for current members

9 Nieuwe Indeling* Bestuur Club Administratie Club Public Relations
Lidmaatschap Service Projecten The Rotary Foundation The new club committee structure replaces the former recommended committee structure that had 18 club committees. The 5 standing club committees are: Club administration - conducts activities associated with the effective operation of the club Club public relations - develops and implements plans to provide the public with information about Rotary and to promote the club’s service projects and activities 3. Membership - develops and implements a comprehensive plan for the recruitment and retention of members 4. Service projects - develops and implements educational, humanitarian, and vocational projects that address the needs of its community and communities in other countries The Rotary Foundation - develops and implements plans to support The Rotary Foundation through both financial contributions and program participation Additional committees may be appointed as needed on an annual basis. Under the CLP, committee assignments are made to ensure continuity. *Indien nodig kunnen commissies (jaarlijks) worden aangepast

10 New Standing Committees
Bestuur Club Administratie Club Public Relations Lidmaatschap Service Projects The Rotary Foundation The district structure under the District Leadership Plan supports the Club Leadership Plan. Assistant governors support the club administration committee and the board of directors Public relations committee supports the club public relations committee District Membership development committee supports the club membership committee District programs (such as Youth Exchange, Rotaract, etc.) committees support the club service projects committee District Rotary Foundation committee supports the club Foundation committee There are 5 additional recommended district committees: Extension RI Convention promotion District conference Training Finance ADG / RAN A’dam Public Relations Commissie Leden Uitbreidings commissie District Programma Commissies The Rotary Foundation Commissie Districts-ondersteuning bij het Club Leadership Plan

11 Voordelen Continuiteit bij projecten en besluitvorming
Consensus voor besluitvorming en doelstelling Meer en sterkere clubleiders Continuiteit in leiderschap Alle leden zijn betrokken bij club activiteiten READ SLIDE

12 Implementatie tijdpad
Voor het Rotary jaar (Jan – Juni) Ink. en huidig bestuur besluiten tot invoering van het Club Leadership Plan Een jaar-vergadering is nodig teneinde alle leden te betrekken Club besluit het nieuwe HR in te voeren per 1 juli Club bepaalt het lange-termijn plan Club bepaalt de jaarlijkse doelstelling, met gebruikmaking van the Planning Guide for Effective Rotary Clubs Clubs implementing a leadership plan may follow this suggested timeline: Six months before implementation (January-June) · A club’s current and incoming board members should meet to decide on the club’s implementation of the Club Leadership Plan. ·  After a decision has been made by club leadership, a club assembly should be held to discuss participation with all club members. This will give all members a voice and help them feel involved in the process. ·    The club should agree to adopt the Recommended Rotary Club Bylaws as of 1 July, amending it as necessary to reflect the culture of the club. ·    The combined board members should develop a plan, keeping members as involved as possible. The plan should include transitioning activities to the new committee structure and the long-range plans of the club. ·    The incoming board members should set annual goals for the club, using the Planning Guide for Effective Rotary Clubs, that work toward the club’s long-range plan. After 1 July, clubs should pursue their goals, updating the planning guide as needed. In January, the club should assess its progress towards goals and the status of the Club Leadership Plan.

13 Te raadplegen District gouverneur ADG District commissie-leden
Club Leadership Plan (EN-245) Club Leadership Plan policy Aanbevolen HR Planning Guide for Effective Rotary Clubs The following resources are available to support clubs as the implement and operate under the Club Leadership Plan: District governor – acts a consultant as clubs go through implementation steps Assistant governors – acts a consultant as clubs go through implementation steps District committees – supports work of club committees; coordinates district wide efforts * Club Leadership Plan (EN-245) – publication due October 2005; explains how to implement the plan * Club Leadership Plan policy – Official RI policy on the Club Leadership Plan; Web document * Recommended Rotary Club Bylaws – Operating procedures for Rotary clubs that can be amended to reflect a club’s practices and procedures; Web document *Planning Guide for Effective Rotary Clubs – goals setting tool based on the effective club concept. * Rotary Leadership Development Training Cycle – series of training meetings based on the effective Rotary club concept that build upon each other to prepare Rotary leaders for their year of service; also includes continuing education opportunities * Available on

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