drs. Erik Ploeger Windesheim University of Professional Education Zwolle, The Netherlands Digital Portfolio: tool for flexible learning and teaching in competency focussed higher education Cambridge 28 october 2005

Educational and organizational shift (1) Prepare students not just for a fixed profession by providing a prescribed set of courses, but prepare them for life long learning and learn them to direct their own learning A student centred approach in which students acquire competences across flexible curricula Focus on student’s learning processes and on career coaching

Educational and organizational shift (2) Stakeholders in learning are fellow-students, teachers, coaches and assessors in institute and workfield Organization of courses in ten fields (health, economics, media, law, etc.) Stimulate students to learn outside their major field, if appropriate for their acquistion of competences

Need for e-portfolio? Need for overview and flexibility, for cohesion and development How can I learn from myself and from others? Where do I stand? Where do I move next? How do I show who I am and what I want? E-portfolio’s primary functions: –Reflection –Registration –Representation

Digital Student Portfolio Oriëntate Talk about plans Subscribe Get roster Study Do tests Select Take option Talk about progress Course catalogue Personal Develop- ment Plan Personal Activity Plan Professional Products Roster Registrated Progress Acquisition of competences in key situations / learning environments (digital and/or physical ) Key processes: 1. Learning and teaching 2. Career coaching 3. Administrative workflow Technically and functionally integrated systems? Assessments Feedback / Intervision Digital Student Portfolio: processes, products, perspectives REPRESENTATIONREPRESENTATION Stakeholders: fellow student, coach and/or assessor in department and/or in workfield

Functional parts of an e-portfolio Work in progress Work done PDP (Personal Development Plan) PAP (Personal Activity Plan) Competence profile (of individual / department) Overall competence thermometer Showcase Instructies: Vervang als volgt het pictogram van het voorbeelddocument door een pictogram van een bestaand document: Maak een document in Word Keer terug naar PowerPoint Klik op Object in het menu Invoegen Klik op Bestand gebruiken Geef de juiste bestandsnaam weer in het vak Bestand Schakel het vakje Als pictogram weergeven in Klik op OK Selecteer een pictogram Selecteer Actie-instellingen in het menu Diavoorstelling Klik op Actie bij object en selecteer Bewerken Klik op OK

User rights Which stakeholder has which rights in each of the functional parts of the system? Primary transactions: –reading information –putting information into the system –changing or deleting information –changing the status of information (from PDP in develoment to certified PDP, from Work in Progress to Work Done) Instructies: Vervang als volgt het pictogram van het voorbeelddocument door een pictogram van een bestaand document: Maak een document in Word Keer terug naar PowerPoint Klik op Object in het menu Invoegen Klik op Bestand gebruiken Geef de juiste bestandsnaam weer in het vak Bestand Schakel het vakje Als pictogram weergeven in Klik op OK Selecteer een pictogram Selecteer Actie-instellingen in het menu Diavoorstelling Klik op Actie bij object en selecteer Bewerken Klik op OK

Technical issues Instructies: Vervang als volgt het pictogram van het voorbeelddocument door een pictogram van een bestaand document: Maak een document in Word Keer terug naar PowerPoint Klik op Object in het menu Invoegen Klik op Bestand gebruiken Geef de juiste bestandsnaam weer in het vak Bestand Schakel het vakje Als pictogram weergeven in Klik op OK Selecteer een pictogram Selecteer Actie-instellingen in het menu Diavoorstelling Klik op Actie bij object en selecteer Bewerken Klik op OK Internet technology Good security Linked with Windesheim competence catalogue of courses (on campus, on line, hybrid) Link with student registration system Link with Digital Learning Environment

Project organization Steering Group ‘ICT en Onderwijs’ –Windesheim managers Projectgroup: 5 persons –system developer ICT-Innovation –2 coördinators Social Studies + IT Studies –2 e-learning advisors DigiDidact Two pilot groups (students and faculty) Resonance group: ~20 persons –teachers and students from different departments –E-learning coördinators and others involved in the new didactic approach of more student centered education –External stakeholders Instructies: Vervang als volgt het pictogram van het voorbeelddocument door een pictogram van een bestaand document: Maak een document in Word Keer terug naar PowerPoint Klik op Object in het menu Invoegen Klik op Bestand gebruiken Geef de juiste bestandsnaam weer in het vak Bestand Schakel het vakje Als pictogram weergeven in Klik op OK Selecteer een pictogram Selecteer Actie-instellingen in het menu Diavoorstelling Klik op Actie bij object en selecteer Bewerken Klik op OK

Pilot projects Departments Social Studies and IT Studies 1.Planning functional configuration based on didactic and administrative workflow of departments’ organization 2.Experiment with student groups 3.Evaluation 4.Development of blue prints for didactic and organizational processes

Example of workflow: PAP (Personal Activity Plan)

Implementation - evaluation (1) We can support the workflow in a way that makes learning and teaching more efficient in tearms of overview and flexibility Students and faculty are able to work with the pilot system and have pleasure in doing so. Students and faculty came up with some enhancements on aspects of usability

Implementation and evaluation (2) Working with a digital portfolio helps in the discussion about redesigning our didactic and organizational processes We have developed new insights for an integrated functional model for IT architecture

Implementation and evaluation (3) So far we have only worked with internal stakeholders So far we have only worked with the primary functions of reflection and registration, not yet with representation So far we have focussed on the didactic processes, not so much on the administrative ones It takes time to develop quality, but it pays off

Follow up project Work with all of the primary functions with internal and external stakeholders in both didactic and adminstrative processes Deepen the pilots in IT Studies and Social Studies Broaden the pilots to six more departments Further development of workflows towards standardisation on institutional level with room for flexibility

Secure, Manage CONTENT REPOSITORY CourseWare Student File Storage Library Office Management Institution Management System Anywhere Website Competency Manager Digital Library ePortfolio Anything Courses Anything Anywhere Share them with anything. Collect items from anywhere

Courseware Content Management Content Authoring and Rendering Online Course Support Elements Blackboard Concord Masterfile Word, Excel Lectora Eyespy Dreamweaver PowerPoint Etc. Re-use with other Institute Applications

Integrated with Blackboard VLE

Functional parts portfolio Content Management in control of student Curriculum Vitae Showcase Matrices showing progress for all of the competences including feedback Acces to courses Available as a prototype PDP-PAP- Thermometer

My part of the Content Management System

Possibitity for different portfolio’s for different audiences

Personal portfolio introduction page

Student decides what to share in each porfolio from the content management system preconfigured templates or changeable HTML

Overview of current courses

Assessment Matrix Nomenclature Assessment Title or Heading Assessment Description Assessment Matrix Competency List Heading Competency List Competency Heading Competency Sub Heading Justification Link Matrix Column Heading Underlying Information (Blue) Competency Status Required Plan Draft Feedback Finished Close Completed Revise Withdraw Where do I stand?

Student posting their work for feedback or grading

Overview of what students want from teacher

Students propose their selection of courses in the system, motivating their choices Students’ plans can be judged Students’ results in terms of competence acquisition are shown in an overall “thermometer” Under construction

Personal Development Plans Documented Plan –Attached plan or screen based questionnaire –Attached supporting artifacts –Dynamic Planning with version locking Competency Selection –User Competency self selection with related grading values Plan Review/Approval Mechanism –Mentor or peer review functions –Plan presentation with display portfolio –Content locking.

PDP Function: Plan – On Screen Questionnaire Institution configured questions Student inserts answers Optional Picture of student

PDP Function: Personal Activity Plan (Matrix Assembly) Existing Competency Matrix Student Selects Competency Competency is added to PAP WorkSheet

PDP Function: PAP WorkSheet Selected by student Optional weight Student selects when competency will be shown Sorted by Semester Sorted within Semester Add to Plan

PDP Function: Personal Activity Plan Completes the PAP Return to Worksheet for Edit Add to PDP

PDP Function: PDP Approval Identity Discussion Details Plan Approval More Discussion History

Conclusion Digital portfolio can be a fundamental corner stone for the didactic processes on the one hand, and the educational institutes’ organization on the other

Contact Instructies: Vervang als volgt het pictogram van het voorbeelddocument door een pictogram van een bestaand document: Maak een document in Word Keer terug naar PowerPoint Klik op Object in het menu Invoegen Klik op Bestand gebruiken Geef de juiste bestandsnaam weer in het vak Bestand Schakel het vakje Als pictogram weergeven in Klik op OK Selecteer een pictogram Selecteer Actie-instellingen in het menu Diavoorstelling Klik op Actie bij object en selecteer Bewerken Klik op OK Erik Ploeger Windesheim University